Privacy Policy

This document contains information about the processing of your personal data by

the Polish Institute of International Affairs, ul. Warecka 1a, 00-950 Warsaw

(hereinafter: “PISM”) in connection with use of the web service www.pism.pl (hereinafter: “Website”) as well as in connection with establishing or maintaining contacts with PISM via other communication channels, including e-mail, telephone calls or traditional postal correspondence.

PISM respects the right to privacy of Website Users. In particular, it ensures the protection of their personal data and applies appropriate organisational and technical measures to prevent interference with Users' privacy by third parties. By using the Website, you accept the principles of this Privacy Policy.

We would like to inform you that the Website may contain external links enabling its Users to directly access other websites, or that when using the Website, cookies from other entities may also be placed on the User's device. For security reasons, we recommend that before using the resources offered by other websites or web services, each User reads the document regarding the privacy policy and the use of cookies, if available, and if they are not available, that each User contacts the administrator of the given website or web service to obtain information in this regard.

1. Conditions of personal data processing

Under Articles 13 and 14 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter: “GDPR” or “General Data Protection Regulation”), we inform that:

1. The Controller of your personal data is the Polish Institute of International Affairs, ul. Warecka 1a, 00-950 Warsaw (hereinafter also referred to as the “Controller”). The Controller can be contacted by e-mail to sekretariat@pism.pl or in writing to the address of the Controller's registered office.
2. Compliance with the data protection rules is supervised by the Data Protection Inspector appointed by the Controller, who can be contacted by e-mail: iodo@pism.pl.
3. Personal data will be processed for the following purposes and under the following legal bases:

4. The recipients of personal data are entities acting on behalf of the data controller, i.e. entities providing IT services in the field of maintenance and troubleshooting as well as entities authorised to receive data on the basis of legal provisions.
5. If you are a representative of our contractor or supplier, the Controller will process your contact details (e.g. name, surname, e-mail address, telephone number, title) in connection with the cooperation or in order to establish it. If we did not obtain this data directly from you, we received it from our contractor or supplier whose representative you are.
6. The period of data processing by the Controller depends on the purpose of processing for which the data is collected, in accordance with the following criteria:

1. The personal data of job candidates will be stored:
   1. until the recruitment process for the position indicated in the advertisement is completed;
   2. in the event of consent to the processing of data for the purposes of future recruitment activities conducted by the Controller - until such consent is withdrawn.
   3. After the period indicated above, personal data will be stored for the time required by applicable law to store data or for the period of limitation of any claims.
2. The contractors' personal data will be stored for the period of implementation of the cooperation contract, and after that period for the time for which the law requires the storage of data or for the period of limitation of any claims.
3. Personal data of contact persons and website users will be stored by:

1. until consent is withdrawn - in the case of personal data processing under Article 6(1)(a) of GDPR,
2. until an effective objection to data processing is lodged - in the case of personal data processing under Article 6(1)(f) of GDPR.

After the period indicated above, personal data will be archived for the period for which the applicable law requires data storage or for the period of limitation of any claims, and then they will be erased or anonymised.

7. In connection with the processing of personal data, you have the following rights:
   • right to access data content, right to rectify the data, right to have the data erased, right to restrict data processing, right to transfer the data,
   • right to object to data processing - if the processing of your personal data is based on the so-called legitimate interest and on the conditions specified in the provisions of the General Data Protection Regulation,
   • right to submit a complain to the supervisory authority (President of the Personal Data Protection Office) if you believe that processing of personal data is in breach of the General Data Protection Regulation.
8. All the rights indicated above apply to the extent resulting from the provisions of the General Data Protection Regulation. The above rights can be exercised by sending an application to the address of the Controller's registered office or, in the case of contact by e-mail, to the following address: iodo@pism.pl.
9. Providing personal data is obligatory if such an obligation results from the law.  Providing data for the purposes of achieving other purposes (described in point 3) is voluntary, but may be necessary to achieve them, i.e. answering an enquiry or using the Website.

2.Cookies Policy

1. When visiting the Website www.pism.pl (hereinafter also referred to as the “Web Service”), we may collect information from the user such as cookie identifiers, information collected via cookies or other similar technologies.
2. Cookies are IT data, especially text files, that are stored in the end device of the user and are intended for use of the Website pages. Cookies usually contain the name of the page the originate from, storage time in the end user and a unique number.
3. Cookie identifiers as well as information collected via cookies or other similar technologies may be personal data in some situations.
4. The entity that places cookies on the Website user's end device and obtains access to them is the Website operator, i.e. The Polish Institute of International Affairs, ul. Warecka 1a, 00-950 Warsaw.
5. Cookies are used for the following purposes:
   • enabling the user to use the Website and ensuring the correct operation of its functionalities (necessary cookies);
   • creation of statistics, which help understand how the users of the Service use websites, which in turn allows for improving their structure and content (analytical Cookies);
   • identifying possible security threats.
6. There are two principal categories of cookies used within the scope of the Website: “session cookies” and “persistent cookies”. “Session” cookies are temporary files that are stored in the end device of the user until they leave the website or switch off the software (Internet browser). “Persistent” cookies are stored in the end device of the User for a time set in the cookies parameters or until the User removes them.
7. The following types of cookies are used on the Website:

8. When entering the Website for the first time, a banner will be displayed to the user, informing him or her about the use of cookies and enabling them to be managed. The user can manage the cookies that are installed on his/her device, i.e. consent to all categories of cookies or only some of them. You may also withdraw your consent at any time by clicking the “Reject all” button. If the user accepts the installation of all categories of cookies, he/she must click the “Accept all” button. To manage cookie settings for the given cookie category, click the “Consent details” button, move the appropriate button on the cookie banner, and then click the “Save and close” button. The ability to manage cookies does not apply to essential cookies, which cannot be disabled or rejected.
9. The user may also change cookie settings at any time in the settings of the website browsing software (web browser). By default, the web browser allows cookies to be stored on the user's end device. These settings can be changed, in particular, in a manner blocking automatic cookies support in the browser settings or inform every time about their storage in the Website user’s device. For more detailed information on the possibility and methods of processing of cookies, refer to the settings of your web browser.
10. The Website operator informs that restriction of use of the cookies can influence certain functionalities available on the Web Service subpages.
11. The Website Operator reserves the right to make changes to the Cookie Policy. Any changes will be published on the Web Service.